Documentation and Record-Keeping
This process step involves the creation, maintenance, and disposal of accurate and complete records related to the project. It ensures that all relevant information is documented in a timely and organized manner, facilitating easy access and retrieval when needed. The documentation includes but is not limited to project plans, progress reports, meeting minutes, correspondence, and other supporting documents. This step also involves maintaining electronic records, databases, and filing systems as required. Additionally, it covers the management of physical records, including storage, indexing, and disposal in accordance with established policies and procedures. The goal is to maintain a well-organized record system that supports informed decision-making and facilitates audits, evaluations, and knowledge sharing within and outside the organization.